XgenPlus vs Microsoft 365: The Smarter Enterprise Email Alternative

September 26, 2025

Imagine this: Your team is juggling multiple platforms, struggling with clunky interfaces, and paying a premium for features you barely use. Sound familiar? Millions of businesses are trapped in the Microsoft 365 ecosystem simply because ‘everyone else uses it.’ But what if there was a smarter, more efficient way to run your professional business email — without compromising security, productivity, or cost efficiency?

Enter XgenPlus, the enterprise email alternative designed for modern businesses that want powerful features, ease of use, and value for money—all in one platform.

Why Businesses Seek a Microsoft 365 Alternative

Microsoft 365 is a robust suite, but it isn’t perfect for every organization. Many businesses find themselves paying for features they rarely use, while also struggling to manage licenses, integrations, and complex admin controls. For small and medium-sized teams, the cost and complexity often outweigh the benefits. Additionally, limited support for localized and multilingual email addresses  can hinder communication with regional or international clients.

• High subscription costs:  Large teams quickly face skyrocketing annual fees.
• Complex management:  Licensing, admin controls, and integrations can overwhelm IT teams.
• Limited localization:  Multilingual email addresses or IDN/EAI support is minimal.
• Hidden frustrations:  Collaboration tools exist, but not all features are seamless for SMBs or regional businesses.

Meet XgenPlus: A Professional Business Email Solution

XgenPlus isn’t just another email service; it’s a comprehensive business email solution that focuses on security, productivity, and affordability. Unlike platforms that are overloaded with features, XgenPlus provides exactly what a professional team needs to communicate efficiently, collaborate seamlessly, and protect sensitive information.

• Secure Email Hosting:  Advanced encryption, anti-spam, anti-phishing.
• Multilingual Support (IDN/EAI):  Email addresses in local languages.
• AI Compose & Productivity Tools:  Smart email drafting, instant messaging, integrated calendar.
• Admin Control & Audit Trails:  Easy management and compliance tracking.
• Affordable & Scalable:  Transparent pricing and flexible plans for teams of all sizes.

Microsoft 365 Overview: Strengths and Gaps

Microsoft 365 offers Outlook, Teams, SharePoint, and OneDrive, making it a go-to choice for large enterprises. However, for small to mid-sized businesses, the steep subscription costs, learning curve, and limited multilingual support can create friction. This is where XgenPlus shines as a cost-effective and simpler alternative.

• Seamless integration across Microsoft apps
• Advanced collaboration features for large enterprises
• Strong enterprise-level security

XgenPlus vs Microsoft 365: Feature Comparison

Pricing & Value for Money: Get More Without Overspending

XgenPlus delivers maximum value without breaking the budget, giving teams access to professional features at a fraction of the cost of traditional platforms. Flexible plans and scalable storage ensure businesses can grow without hidden fees or restrictive tiers.

Cost Comparison: XgenPlus vs Microsoft 365

XgenPlus Pricing

• XGEN Trial:  ₹2/user for 1 month; includes 1 GB storage plus email, contacts, AI, and calendars.
• XGEN Starter (2 GB):  ₹21/user/month, billed annually; includes encryption, multilingual support, AI tools, and attendance tracking.
• XGEN Premium (10 GB):  ₹50/user/month, billed annually; adds bulk group email, tagging, and secure folder features.
• XGEN Advance (30 GB):  ₹85/user/month, billed annually; offers password-protected folders and advanced productivity tools.
• XGEN Enterprise (Unlimited):  ₹125/user/month, billed annually; provides mailing list APIs, multiple sender IDs, email recovery, and more.
• XGEN Platinum:  Fully customized plan for enterprises with unique storage, security, and performance requirements.

Here’s the current pricing structure from  xgenplus.com/buy :

Microsoft 365 Pricing

Microsoft 365 email hosting starts higher, and many advanced features are locked behind premium plans. XgenPlus offers a more cost-effective solution without sacrificing essential tools, security, or scalability.

Verdict: XgenPlus provides better value, wider flexibility, and more features included upfront compared to Microsoft 365.

( Detailed Plan Comparison  )

Disclaimer: The information in this comparison was accurate at the time of writing. Competitor features or pricing may change over time.

Storage That Scales With Your Business

Storage is a crucial part of any professional business email solution, and XgenPlus ensures your team never runs out of space. From 1 GB in the trial plan to unlimited storage in the enterprise plan, XgenPlus allows businesses to scale according to team size and workflow requirements. Every plan includes secure cloud storage for emails, attachments, and shared files, keeping communication organized and easily accessible. Unlike other platforms, XgenPlus lets you expand storage without paying hidden fees, so your business can grow seamlessly.

Security & Compliance: Peace of Mind Included

In today’s business environment, secure communication is non-negotiable. XgenPlus combines encryption, multi-factor authentication, and audit trails to protect sensitive information. It meets GDPR and Indian data protection regulations, ensuring compliance for global and regional operations.

• End-to-end encryption
• GDPR and Indian data protection compliance
• Secure login with multi-factor authentication
• Detailed audit trails for accountability

Migrating from Microsoft 365 to XgenPlus

Switching email platforms can feel daunting, but XgenPlus ensures a smooth transition with minimal downtime. Businesses can migrate emails, calendars, and contacts efficiently, allowing teams to remain productive. The dedicated support team guides every step, from initial setup to onboarding.

• Transfer emails, calendars, and contacts seamlessly
• Minimal downtime ensures your team stays productive
• Support team available to guide setup and training

Final Thoughts

Choosing the right enterprise email solution is more than just picking a platform—it’s about finding a tool that aligns with your business goals, budget, and workflow. In the XgenPlus vs Microsoft 365  comparison, XgenPlus clearly stands out as a smarter, more cost-effective alternative, offering secure, multilingual email, AI-powered productivity tools, scalable storage, and simplified administration.

For businesses seeking professional business email that is reliable, easy to use, and value-driven, XgenPlus delivers all essential features without unnecessary complexity or high costs. Switching to XgenPlus means gaining better control, enhanced productivity, and peace of mind for your team.

Book a free Business Email Solution consultation today  for tailored guidance.